Data Processing Agreement

Effective Date: March 03, 2026

1. Purpose

This Data Processing & Protection Agreement governs how RetailMind AI processes business and personal data on behalf of Users.

2. Data Processing Role

RetailMind AI acts as a data processor for business operational data entered by Users.

Users remain the data controllers of their business data.

3. Scope of Processing

Data is processed solely to provide retail management, analytics, fraud detection, and AI-powered reporting services.

4. Security Measures

Access controls and role-based permissions.

Encrypted data transmission where applicable.

System monitoring and logging mechanisms.

5. Confidentiality

The Company shall treat all User data as confidential and restrict access to authorized personnel only.

6. Subprocessors

Where third-party hosting or infrastructure providers are used, reasonable efforts are made to ensure security standards are maintained.

7. Data Breach Notification

In the event of a material data breach, Users will be notified within a reasonable timeframe.

8. Termination

Upon termination of Services, Users may request data export subject to technical feasibility.

9. Governing Law

This Agreement shall be governed by the laws of the Republic of Ghana.